Under the epidemic, many companies encourage employees to work from home. But when working remotely online, employees find it inefficient because of time management issues.
This article has compiled some time management skills, hoping to help you complete your work efficiently, recognize time correctly, and develop a good habit of time management.
1. Do the important things first
I found that many people have a bad habit: if one thing is not pressed until the last moment, it is not done, and then it will be done in a hurry, and the quality cannot be guaranteed. But if you master “do the important things first, and focus on time to do it”, you can use enough time to plan, and ultimately get the best results.
The second bad habit: not completing the task within the agreed time, always looking for excuses to shirk. They are not always based on the agreed time of things, but whether others are done at the agreed time as the standard. If someone else does not do it within the agreed time, he can also not do it.
This is a very bad bad habit. Not only will it fail to get things done, but even more frightening is that in the long run, you will become a person who cannot have your own rules, and you will not be able to take any responsibility, and a person who cannot take responsibility will not succeed.
After accepting a task, everyone should not care about how others do it, but care about their own time planning, don’t wait, don’t observe, and don’t press to the end.
Once this habit is formed, you will find that you have plenty of time, you can do things calmly, and even more gratifying is that you can guarantee the quality of things. Remember, focus your time on the most important things and do them first.
2. Do one thing at a time
Someone once asked me: Successful people seem to be able to do a lot of things and do them well. In fact, it is not that they have extraordinary energy or are smarter, but they have mastered another time management skill: only do one thing in a time interval.
Many students will cram all things into one day and say to themselves: “Today I will do four things, it’s terrible!” No one can do several things in one time period, only one can do one in time. Allocating, you can do a lot of things, and assigning a time interval to each thing is a very important skill.
Therefore, you must divide the time of each day, do only one thing in a time interval, and do not do a lot of things at the same time, otherwise not only will the effect be bad, but you may not be able to achieve your goals.
For things that you think are extremely important, you have to set aside special time to deal with them. If you don’t dedicate your time to something important, you won’t get significant value. When you decide what to do over a period of time, do it right away and it will turn out great.
3. Improve unit time efficiency
The Massachusetts Institute of Technology in the United States found in a survey and research that all excellent managers can be good at arranging time and reduce the waste of time to a minimum.
According to relevant research and the practice of many leaders, the methods of managing time and improving efficiency can be summarized into the following five aspects:
First, focus time. Don’t evenly distribute time, focus your limited time on important things, don’t focus on every job, and have the courage and tact to refuse unnecessary things.
When something happens, first ask: Is this thing worth doing? Never do it when you encounter it, and you can’t be at ease just because you did something and didn’t slack off.
The second is to balance the two types of time. There are two types of time for everyone: one is the time that is controlled by oneself, called “free time”; the other is the time to react to other people’s affairs, which is not controlled by oneself, called “response time”. Both types of time exist objectively and are necessary.
Without “free time”, he is completely passive and coping, unable to manage his own time, and he is not an effective manager. However, it is objectively impossible to completely control one’s own time. Only by balancing the two types of time can the goal be achieved.
The third is to use scattered time. Time is often difficult to concentrate, and scattered time is everywhere. Cherish and use scattered time is an important method to create time efficiency. Using scattered time to do scattered things will greatly improve the efficiency of work.
Fourth, use leisure time. I often hear someone say “I’ll do it when I’m free”, referring to the fact that there is currently no free time to do this. Anyone who has achieved success in their careers has a secret to success: to change “leisure” into “not leisure”. They will make good use of their leisure time, neither stealing leisure nor greed for ease. Their success is not so much because of their extraordinary ability, as it is because of their unwillingness and leisurely life principles.
Fifth, do not waste time. We often allow ourselves to get caught up in something when in fact not everything has to be done, and we waste time if we spend time doing things that are not worth doing.
4. Merge similar items
What can be done together, do it together as much as possible.
I used to mark the start time on my business card, which helped me a lot, so I could concentrate on teaching and researching during the allotted time, and I was able to focus on the problem on the phone without being interrupted all the time.
So a lot of times, you can merge like items, merge the times when the mail was received, merge related transactions, etc.
5. Develop good habits
The key to time management is to develop good habits, which can be summed up in the following aspects: do
n’t have the habit of procrastinating;
don’t throw things around and look around;
don’t hide things;
don’t test your memory;
don’t dwell on the past;
don’t let others waste your time;
know how to say “no”;
find hidden time.
Drucker said: “Knowing your time is something that everyone can do as long as they are willing to do it. This is an effective and free way for a person to succeed.” There are many skills in time management, and almost successful people have them. I may not be able to find all of my own set of management methods, but I hope these common skills can help you create greater value in your limited life time.